Preparations for the eighth annual Bayan Model United Nations started in March 2015, when applications for the next Secretary General were open for the soon to be Senior Class of 2016. Multiple students wrote their proposal and pitched it to the MUN Director at Bahrain Bayan School along with the previous year’s MUN Organisers. The panel then chose the next Secretary General as well as the President of General Assembly, and The Executive Administrative Director as the organising team for the next BayMUN. Then the Deputy Secretary General was chosen to be the person responsible with the Academics. Soon after the selection, the Organising team were all given their roles and expectations for the following year by the MUN Director. The first job for the organising team had was to choose the teams that will accompany them in organising BayMUN 2015, the teams included IT and Publications, Events, Media, Sponsors, and Academics. The first to start was the Academics team, where the councils and issues were chosen for the conference. After them the Sponsors team were ordered to contact companies and businesses to persuade them to sponsor BayMUN and financially support the biggest MUN in the country.
Meanwhile, the organising team then sat down to have a meeting with the organisers from last year’s MUN to show them the ropes of MUN organising. They were taught how things worked, along with the team’s experience from organising MUN. This has fuelled the team to start heading on the right path in MUN. After this, the IT team started working on the website, and the publications team were working on the Delegate Handbook that will be given out to the delegates of BayMUN 2015. That marked the end of the 2014-2015 school year, over the summer the Sponsors team continued to look for sponsors while the organising team Worked on the Events Calendar for the 2015-2016 school year.
After a meeting with the Director right before the school year, invitations were sent to schools again with the 2015-2016 school year finally underway. The first jobs completed after the start of the school year were the addition of BayMUN 2015 to social media with the likes of Facebook, Twitter, and Instagram. As well as the Events Team’s preparation for International schools by making the packages for their arrival.
Now that the gears are rolling in speed, weekly
meetings between the organisers and the Director started to take place, in
addition to meeting between the organisers and each of the teams weekly. Soon
after, the issues for BayMUN 2015 were confirmed and finalised, and the
catering company has been decided. After a meeting about the quality and
calibre of chairs that should be in BayMUN, a long day was ahead for the
organising team as they interviewed over 60 chair applicants and difficult decisions
had to be made. But eventually the whole panel agreed upon the 34 people that
will chair BayMUN 2015.
With not long to go until the conference, weekly chair training have commenced, and the schools have confirmed the students that will participate in BayMUN 2015. Most of what was left were the confirmations of the runners and security, along with the confirmations from international schools. It was now that a meeting for the runners and security had to be called in order to brief them about their jobs and roles during the conference. A meeting with the Events team was called, in order to be updated on the tasks now that the conference is only a couple of weeks away. All that was left was a mock MUN to train the chairs and fix any misconceptions before the actual conference, and the banners to be brought in by the publications team. Now just to call and confirm the VIPs attending the conference and BayMUN can begin…