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By freeing up HR folks to perform more strategic tasks, the best payroll management software in India can really enhance the value and impact of an organization’s HR function.
So, first of all do you know what you need?
A solution that’s going to reduce time-consuming admin tasks? A software that leaves you with good amount of time to focus on HR strategy, headcount, talent acquisition, etc.? A solution that gives you ROI from the first one month itself?
It’s just a case of finding the right product that fits your company’s requirements perfectly.
“For 57% of companies, it’s a decision they’re planning to make in the next 18 months.” - Source: http://www.news-sap.com/4-3-billion-war-talent-part-1
Of course, selecting the right software, which includes an ideal leave management system, is not easy. There are many factors to consider and many parameters across which you can compare various products that are out there.
Get started Yes, go ahead. ask your colleagues and ex-colleagues. Ask that HR Manager of your previous organization!
“In fact, recent research shows that 59% of business buyers turn to industry peers before making a decision on HR software.”
While you don’t need follow the herd, it would be unwise to ignore your peers’ suggestions. However, that’s an option if you already know what you need. Also, their information will not be comprehensive or unbiased.
Make an informed choice. Hope this short laundry list helps you:
UI (User Interaction)
The better the user interaction (UI) and user experience (UX), the faster and more seamlessly the software will be adopted and integrated into your organization. Employees will be happier to use it too. You’ll save time and effort in the process.
Remember that any software is only as good as its user. If the interface is too complicated and confuses your team, your new software will end up being troublesome.
Most software vendors will offer a free demonstration so you can test and try any software before you consider buying it.
So perform ‘user testing’ in the free trial period. Ask your HR and payroll execs to add actual or fictitious employee information and perform tasks on it. See how much time you save on these tasks. Check whether they’re able to perform most tasks with minimal supervision or direction. If yes, the software is intuitive and great on UI and UX.
Also, ask whether the vendor provides implementation services. Ask whether they provide training on the tool and the processes. These two factors will help you understand the UI and UX better along with figuring out shortcuts and easier ways to do things on the tool!
HR folks want to retain talent via employee engagement and growth initiatives but they can do all those tasks only if they’re free. Free from mundane and hygiene tasks.
A software should bring automation and seamless integration between all its modules, such as leave and attendance management (Click Here), employee database management, payroll management, claims, etc.
“40% are willing to sacrifice technical features for a single vendor solution.”
To achieve this, you should choose a cloud-based HR and payroll software. Cloud allows you to bring all modules and processes together, providing a single portal through which you can manage everything. Everything such as recruitment, payroll, performance management, expenses, holidays, timesheets and leave data – without having to move information between multiple systems.
Request for a free demo from the vendors; most will surely agree. Spend an hour or two watching how the software collects data and what tasks are automated with data input in another module. For example, check whether Loss of Pay (LOP) and arrears-related information is passed on as automated inputs to the payroll module before you process payroll?
Reports and Analytics
Once you install an integrated HRMS payroll software, you’ll find your data is now centralized in one location. This enables faster, easier and more meaningful real-time reporting.
“88% of organizations believe that making decisions quickly based on real-time data is becoming increasingly important.”
Your chosen software should have easy report generation and analytics dashboards derived from multiple modules. The best payroll management software in India should enable you to make confident decisions based on evidence not on gut feel.