There comes a time when all small and growing businesses outgrow Excel as the tool of preference for HR functions. Here are some of the key functions that anHRsoftwarehandles and the benefits they can offer your growing business.
Recruitment: Hiring the right talent
It isn’t exactly easy to find and hire top talent, especially if you are a small business hoping to compete with the big fish for the same candidates. A little help from online HR softwarecan make life much easier for your HR department and also the process more effective.
Traditional hiring processes pose a host of problems for the HR personnel handling the process: missing resumes, delayed responses and, ultimately, the loss of potential candidates. The best HR software, on the hand, is built on years of research and experience and can do away with all these issues through the use of various tools. HR software does the job faster, more effectively and in a more organize manner than traditional recruitment systems.
Recruiting software can also give you access to design tools that, make sure that every aspect of your hiring process is professionally branded.
Employee Information Management
Employee information such as employee name, address, blood group, family details, emergency contact, education and experience details, etc., captured largely at the time of hiring, needs to be maintained over the entire employee lifecycle. HR personnel spend a significant amount of time managing this employee data using paper-based systems. This is an expensive and time-consuming activity.
Online HR software,on the other hand, offers a self-login feature for employees which results in savings in time and effort, qualitative improvement, speedy decision-making and enhanced employee satisfaction. ESS portals decentralise work (information capture) while storing and displaying all information in a centralized location - thus reducing the HR’s burden and making information retrieval far easier at the same time.
Tracking time and attendance Access cards, biometric readers, etc., are used to mark attendance today. HR departments use this data to determine the leaves taken by employees. This informs the HR as to the number of days an employee needs to be paid for. This information is then passed on to the payroll team at the end of every month for the processing of payroll.Using attendance management software can have multiple advantages: eliminate human error and time leakages, achieve cost savings due to the elimination of the need for physical storage, and benefit from the automatic flow of attendance data into the payroll system without intervention, to name a few.
Performance management software is powerful enough to provide transparent feedback to employees regularly, thus resulting in increased transparency and reduced need for human intervention. The latter factor also reduces subjectivity and improves the credibility of the data. HR software also establishes clear objectives by facilitating open communication. The powerful HR analytics that HR software offers ensures that performance is regularly tracked and the necessary action taken as required.
These are some of the areas where the use an HR software can bring about a big difference to the employer and employee alike.