Delivering the Young Diplomats Forum starts around 2 years before the event actually takes place. Our programme team all have locations in mind that they are rooting for, so it’s always a delight to see the excitement amongst the team when we announce the location for the next forums.
The process of planning the YDF is one of careful planning and lots of hard work. The team know the host country and start with a brainstorming session exploring all the fantastic potential opportunities for our delegates during the week.
The Programme Director will start developing the content and programme of the forum, which includes the topics and session outlines. The team will then begin talks with key stakeholders in the country to start creating a programme that covers institutional visits, social and cultural activities.
Working with the Ministry of Foreign Affairs in the host country is critical. Together we can ensure we have a high level programme, with Senior speakers within key institution’s. As the forum starts to take shape, we open the applications for participation. The response is always overwhelming, with thousands of applications coming through to us. It is so exciting for us to go through the applications and see the amazing achievements of so many young aspiring leaders from around the world.
The committee have the incredibly difficult task of shortlisting the applicants that will form that year’s YDF. They take into account backgrounds, achievements and aspirations. Once delegates have confirmed their places, we can start discussing topic preferences, asking them to join our closed YDF group and just start getting to know them before the YDF kicks off.
The lead up to the YDF is always challenging. Lots of logistical work to ensure every last detail is covered and finalized before the start of the forum.