The world is still recovering from the economic crisis. The recession hit every segment of countries’ economies, rising unemployment rates and cutting the benefits. In such an environment organizing conferences could be challenging. MUN conferences don’t produce any physical goods, but, like education, they improve human capital and give reflection on the world we live in. Therefore, efficiently planning MUN conference with budget constraints is a difficult challenge.
Tracking your finances gives you a clear image how the costs were managed in the past. After thorough analysis of the finance records, one can eliminate all unnecessary expenses. There are many fragments of one conference that can be changed. For example, find another venue that is cheaper but still suitable for the conference purposes. Eliminate extensive costs on snacks… (The list could be long.)
Once the budget is known, your team should start thinking of what are the. Recession often means downsize of the conference, but that does not necessarily means a bad thing. Concentrate on quality. Start working with chairs early, research and prepare good topics that would attract MUNers to attend your conference. Another potential change could be increase in the participation fee. Price increase usually means discouraging delegates from applying. This issue could be avoided by giving participation discounts based on need and merit. Through positive discrimination, you are allowing people from diverse social-economic backgrounds participate in your conference. In case that the members of the organizational team are paid, try to cut them in size and cross-train them, so they are capable of working on different positions at the same time.
Important part of creating a higher quality conference is having experienced and geographically diverse delegates. For that reason, it is a good idea to diverge from old, traditional ways of marketing. Use social networks to get the information spread around the world. Platforms, such as MUNPlanet, can easily reach good delegates from much distanced corners of the world that would be willing to attend your conference.