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Where to start? What to keep in mind? Well, there might be an app for that! So use those Apps!
For all your team members
Asana is simply one of the best tools for successful organization and that's why it made it right to the top of the list. Asana keeps your team together, you can organize tasks according to different focus areas, like Logistics, Account Management or Events. Set up deadlines, invite your team members to the tasks and track their success. All in one tool.
Asana on the one hand helps you to simply organize, but it is also the archive of all you have done when organizing - so the team next year knows what to do. Make sure you update your Asana regularly and you appoint one person responsible for making sure all deadlines are kept. But not to worry, Asana will also send you a daily reminder, should you approach one.
Google Drive and shared documents make lives so much easier. Paper-free and hassle free sharing of important information was never easier than here. But be careful: Google Drive can get really confusing. So make sure you as the teams' head keep the overview and maybe a GTable, where all your shared documents are actually documented. Name documents in a coherent way and make things easily accessible to those who need to work with it. Not all the content needs to be shared with everyone...too many cooks spoil the broth!
The cool thing here is that you can link your Google Drive and your Asana space - perfect online collaboration right at your fingertips!
Timing is everything. Not only when you want to catch the Early Bird offers at other MUNs, but also when organizing your team. Regular meetings, being that virtually or face-to-face, should be scheduled way in advance and respect the busy schedules of your team members. Doodle lets you offer several date and time spaces for your members to select. They enter their name and the times they are available - you can be sure they are in for your meeting. And if not, well, you can track that too!
Invite to your doodle, schedule the meeting and make sure you enter it into your Asana calendar. That way, you can each update on the current status of project - one time, with all members and regularly.
For those dealing with PR
MUN:Planet Promotion Deals
Do not look to far out there, MUNPlanet got you covered! MUNPlanet successfully launched its platform across multiple social media channels, keeps those up-to-date and active and hosts +500k participants. I'd say they are the experts in community management - and they know what your organization needs. So check out their plans for your PR and let go of that stress. Check out what they have in store for you with theirMP:Packages here.
For those dealing with finances
Track receipts and your spending before and during the conference. This way, you make sure, the money you handed out for getting those cookies for the coffee break, actually was spend on the cookies. Also, it is a great way for accounting properly - not only useful for proofing your funding institutions what you are doing with their money, but a good exercise for your future career. Expensify is free of charge for a trial and only 5$ after for your finance team member! Money well spend to keep track of your finances.
For those in contact with international delegates
Migreat is a new and upcoming service online that helps to determine your checklists for visa application. You will maybe have delegates who require visa - this platform is giving you advice what you need for which type of visa. It is so far available for only a few countries, but they are growing. So get your checklist and make sure, your delegates have a smooth process when applying for their MUN visa. Hassle free invitations for international delegates. You are welcome.
Last but not least, a useful app for us all
But not to worry, also for that, there is an app! Text Neck is an app alerting you when you are tilting your phone in a way that it is bad for your posture and makes sure that your technology consumption is not only beneficial for your happiness, but also does not harm your body!
Do you know more apps for organizing your MUN conference?
Share your best apps in the comment section!