Since we had no time to waste, members began to construct the ideas for their duties individually, we focused the teamwork on finding the red line, which the topics of the conference would follow. After many meetings, consultations and countless brainstorms, we settled for a theme that was the best suited for the conference. We collectively decided that this year’s topic would have something to do with digital technology, since it has enough width for it to be discussed over ten days.
We felt that topics regarding digital technology were the most appropriate for the conference because most of the young people, whom the conference is meant for in the first place, are daily exposed to it. After all, this is the 21st century and the age of information technology. On our weekly meetings throughout the first quarter of the year, besides organizing other projects, we split the theme in five sub-topics, which summarize it best. These sub-topics are: Back in time (topic that examines the past of digital technology), (In)visible digital footprints (topic that focuses on cyber security), The digital self (we are going to debate psychology regarding digital technology), Create your own reality (we brought in speakers who will talk about their success in marketing and social media and inspire participants) and Stumbling through the future (we will discuss the future of digital technology).
After selecting content of the program, it was time to create a timetable that arranges all the activities over a 10-day period. The main concern for schedule was logically assigning each topic to a certain day and then plan said day by filling it with lectures and lecture-related activities while leaving enough spare time for team building, getting to know the city and partying.
The next step was crucial. We needed to find guest speakers that were most suitable for a certain topic. Countless hours were spent debating who to contact and why. Of course we always needed backup because there was a possibility, that desired speaker declined the invitation. A lot of effort was put in the research that was required in order to find the most qualified lecturer. After trying to remember all potential guests, browsing the internet back and forth and seeking counsel with organizers of other conferences, we established a database of best-suited potential speakers. Each member of the team was assigned to contact a certain number of speakers and ask them about their availability and whether they wish to cooperate.
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