With technological advancements in the works, there are many ways to make your workplace more effective and productive. You can learn about some of them here.
Anymore it’s not enough to simply have a job, a company to work for, and a paycheck. Now you also need an efficient workplace in which to achieve tangible goals so everyone can feel richly rewarded. For this reason, less productive inputs and lower efficiency levels are known to affect companies and jeopardize their sustainability and survival rate.
Communicate Effectively and Efficiently
When you’re developing a business, effective communication will play a key role. Your managers need to be able to plan, organize, motivate, and control employees via their communication skills. According to Edukart, some of the most important reasons for making sure that everyone in your business is effectively and efficiently communicating with one another include the fact that it:
· Forms the foundation of motivation.
· Helps you know how your employees are performing their jobs so you can help them improve when and where necessary.
· Provides you important information for the decision-making process – including showing you alternative courses of action.
· Builds your employees’ attitudes. When they’re well-informed they’ll perform better.
· Helps you survive – something you can’t do in isolation today.
· Controls management by allowing your managers to know and understand any grievances while also helping employees know about your company’s policies.
· Plays an instrumental role in raising your employees’ morale.
· Offers everyone the opportunity to submit different feedback to the managerial level above them.
Providing Skills Development Sessions
Another great way to keep your employees motivated is by offering them the opportunity to enhance their skills and learn new things. When you offer these opportunities your employees feel indebted for the money you spend on them and the fact that they can add new things to their resume. This feeling of indebtedness makes them want to perform better by applying their new knowledge to your company.
Tackle Tough Projects When You’re the Most Active
According to research, there’s no set schedule that works best for everyone. You have to determine what works best for you so you can tackle your tough projects when you feel your best. Don’t let yourself question your self-confidence during these times or things will never get done. Instead, decide you’re going to get that hard project done at a certain time and tackle it then so it doesn’t distract you for the rest of the day.
Tools and Equipment to Raise Productivity
You also need to make sure your company has the best machinery, devices, and equipment possible, so you get error-free results without spending a lot of time to do so. When your equipment works efficiently, without breaking down, you’ll be pleasantly surprised by how much time you save. This is true of your smartphones, laptops, tablet computers, and personal digital assistants (PDA’s). You’ll also want to stay connected with a cloud-based business phone system and all the latest apps and software that offer you quick connectivity and access when you need it most.
Make Meetings Actionable
Tweak Your Biz reminds us that even though communication is important, we shouldn’t spend all day in a meeting. Instead, we should spend less time on meetings and more time taking action. Unfortunately, this isn’t the way the current trend is set up. Instead, businesses are spending more time on meetings and discussions instead of working on achieving results. This is leading to the loss of precious productive time. It’s time to reverse this trend so meetings are kept short, giving employees more time to provide results.
To make sure that your meeting is successful you must start by taking a look at your agenda. This should clearly state what you want to address in the meeting so that everyone understands it. Failure to create this type of an agenda will create an ineffective meeting. As such, Tweak Your Biz says you need to make sure that your agenda clearly states:
· Time, place, duration, attendees and purpose
· A list of items to be covered with urgent and quick issues listed towards the top so you make sure they’re covered. Also, avoid putting controversial topics together and don’t put heavy items at the top of your list if your meeting is held directly after lunch.
· Breaks for lengthy meetings
· Time each section should take
Make sure you send this agenda out in advance. It should be sent to all attendees whom you’ve chosen ahead of time-based on the contribution they can make. Don’t invite anyone who isn’t a decision maker or an expert who you need to explain a situation. Also, any representatives that are standing in for another person should be able to commit to a decision on behalf of the original invitee or you’ll want to defer your meeting until the main invitee can attend so you can avoid having a second meeting for this reason.
When you send out the agenda, also make sure you tell the attendees if they’re responsible for bringing anything with them to the meeting.
A few other things you’ll also want to remember are:
· Choose a suitable meeting venue with the right environment, including temperature
· Determine if you’ll supply refreshments
· Decide if you’ll need a whiteboard, projector, screen, or any other writing materials
· Make sure everyone knows their roles - chair (usually the meeting’s organizer), minutes taker, time manager (when appropriate).
Celebrate Small Wins and Stay Motivated
As an employer, you need to make sure that you offer your staff words of encouragement. This propels them to want to do better because they’re happy working for you. This is especially true when you’re innovative in your approach. Of course, the opposite is also true in that when your employee feels unappreciated they’ll stop working so hard. Some may even start looking for a job at your competitor’s business.
Take Regular Breaks and Schedule Your Work
Another way of staying motivated is by incorporating small breaks throughout your day. Research shows that working in 60 - 90-minute intervals followed by 15-minute breaks will maximize your productivity. You can use your breaks productively too if you choose to do so – go for a walk, grab a drink, or make a personal phone call. Forbes says that doing something different than your current task will jumpstart your mind so when you approach your task again you’ll be more productive.